Position Title

Management Office Assistant

Department

Management Office

Reporting to

Vice Chancellor and Director General

Date

January, 2017

Type of Position

Full time

Number of Hiring

1

Post Number

GM-2017001

Position Description

The incumbent will manage and execute administrative, project and executive support activities associated with the Management Office of GTIIT. S/he will serve as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the Office. S/he needs to be highly detail-oriented, organized, and able to handle complex issues independently in a professional manner.

Duties and Responsibilities

·         Provide assistance and support to the office principal in problem solving, project planning and management, and development and execution of stated goals and objectives.

·         Organize and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.

·         Provide staff support to the office, including arranging travel itinerary, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.

·         Provide assistance in the understanding and interpretation of university policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.

·         Help with office translation work and complete tasks assigned by superiors.

Required Job Specifications

Required Qualification

Master degree or above

Required Experience

Preferably one year or more office experience in similar capacity

Required Job Competencies

No.

Competency

Criticality (High / Medium / Low)

1

Communication skills (English & Chinese)

High

2

Microsoft Office skills

High

3

Administrative writing skill

High

4

Multi-tasking capabilities

High

5

Team player and adaptability

High

6

Organizing and coordinating skills

High

7

Knowledge of policies related to Chinese and foreign affairs

Medium

University Introduction

The Guangdong Technion-Israel Institute of Technology (GTIIT) is a Sino-foreign cooperative educational institution established by Shantou University (STU) and Technion-Israel Institute of Technology (Technion) with independent legal person status. The university is located in the city of Shantou, Guangdong province.

GTIIT aims to introduce world-class engineering education resources to promote innovative reform of education in China, encourage high-tech industries of Israel to move into Shantou and Guangdong, bring more innovative and competitive research to Guangdong and China.